The CONSTITUTION of the SOUTHEAST ASIAN MATHEMATICAL SOCIETY
ARTICLE I : NAME
The name of the Society shall be The Southeast Asian Mathematical Society.
ARTICLE II : ADDRESS
The address of the Society at any given time shall be the Department of Mathematics or principal place of employment of the President then in office. This address shall be published in the Society's Directory and Newsletter.
ARTICLE III : OBJECTIVES
The objectives of the Society shall be the following:
To promote the advancement of mathematical science in Southeast Asia.
To facilitate the exchange of information about current research work and teaching methods between mathematicians in Southeast Asia.
To encourage and foster friendly collaboration with the members of other recognised mathematical and scientific institutions.
To publish newsletters, bulletins, directories and other similar publications relating to the objects of the Society.
To sponsor mathematics symposia, meetings of mathematicians, lecture tours, and other academic and social activities among its members.
ARTICLE IV : OFFICERS
(a) There shall be a President, a President-Elect (during the odd numbered years only), an Ex-President (during the even numbered years only), two Vice-Presidents, a Secretary and a treasurer. The President, Secretary and Treasurer should, whenever possible be elected from one and the same country.
(b) The President shall be responsible for the public relations of the Society, preside over all meetings, and supervise the work of the Executive Committee (Article VII). It shall be a duty of the President to deliver an address before the Society at the last General Meeting of his term of office or within one year thereafter.
(c) In the absence of the President, the Vice-President shall carry out his duties, and in the absence of both the President and Vice-President, the Council shall nominate some other member to take charge of the President's duties temporarily.
(d) The Secretary shall be responsible for the administration of the Society, for the keeping of an up-to-date Register of Members, for sending notices of meetings and preparing the agenda of meetings and for recording and keeping the minutes of these meetings. At the Biennial Meeting (Article XI), he shall make a report on being of the Council (Article VI) giving an account of the main activities of the Society.
(e) The Treasurer shall be responsible for all the funds of the Society. He shall arrange a uniform system of book-keeping and shall make a financial report at the Biennial Meeting (Article XI).
ARTICLE V : PUBLICATIONS COMMITTEE
There shall be a Publications Committee. The size and specific duties of the publications Committee shall be determined by the Council (Article VI).
ARTICLE VI : COUNCIL
(a) There shall be a Council consisting of Officers of the Society (Article IV) as ex-officio members, two representatives of the Publications Committee (Article V), and one representative from each member country which is not represented amongst the Officers of the Society (Article IV)
(b) The Council shall formulate and administer the scientific policies of the Society.
(c) The Council may delegate to the Executive Committee (Article VII) certain of its duties and powers. Between meetings of the Council, the Executive Committee shall act for the Council on such matters and in such ways as the Council may specify. (Nothing herein contained shall be construed as empowering the Council to divest itself of responsibility for insulating and administering the scientific policies of the Society.)
(d) The Council shall also have power to speak in the name of the Society with respect to matters affecting the status of mathematics or mathematicians.
(e) In case an officer of the Society resigns or for any other reason ceases to serve the Society before the end of his term of office, then it shall be the responsibility of the Council to appoint a replacement who shall serve for the remainder of the term in which the vacancy occurs.
(f) The Council shall normally meet once a year.
(g) At Council meetings, six shall form a quorum. Resolutions may be adopted by a simple majority of those present. The President shall normally preside as Chairman of all Council Meetings and shall have a casting vote. In the absence of the President, the Vice-President shall preside as Chairman and have a casting vote.
(h) Meetings of the Council shall be convened by the President with the approval of the Executive Committee, or not less than six members of the Council.
ARTICLE VII : EXECUTIVE COMMITTEE
(a) There shall be an Executive Committee of the Council, consisting of the following ex-officio members: the President, the Secretary, the Treasurer, the President Elect (during odd numbered years) and the Ex-President (during the even numbered years).
(b) The Executive Committee of the Council shall be empowered to act for the Council on maters which have been delegated to the Executive Committee by the Council. The Executive Committee shall be responsible to the Council and shall report its actions to the Council. It may consider the agenda for meetings of the Council and may make recommendations to the Council.
ARTICLE VIII : ELECTIONS AND TERMS OF OFFICE
(a) The terms of office shall be one year in the case of the President Elect and the Ex-President, two years in the case of the President, the Vice-Presidents, the Secretary and the Treasurer. The terms of office in the case of members of the Publications Committee shall be two years, except that when the size of the Publications Committee is changed the Council may authorize the election of a member for a shorter term. All terms of office shall begin on January 1 and terminate on December 31, with the exception that the officials specified in Articles IV, V, VI (excepting the president Elect and Ex-President) shall continue to serve until their successors have been duly elected.
(b) The President Elect, the Vice-Presidents, the Secretary, the Treasurer, and the members of the Publications Committee shall be elected by written ballot. An official ballot shall be sent to Society of member countries by the Secretary on or before October 10, and such ballots, if returned to the Secretary in envelopes bearing the name of the voter and received within 30 days, shall be counted. Each ballot shall contain one or more names of the candidates proposed by the Council for each office to be filled. A majority of all votes cast shall be necessary for election. In case of failure to secure a majority for any office, the Council shall choose by written ballot among the candidates having the highest number of votes.
(c) At the end of the term of office, the President Elect shall become the President. At the end of his term of office, the President shall become the Ex-President.
(d) The President shall not be eligible for immediate re-election to their respective offices.
(e) The two members on the Council representing the Publications Committee shall be elected by the Publications Committee from among its members. They shall hold office for two years but are eligible for re-election.
ARTICLE IX : MEMBERSHIP
1. Regular Membership
All members of the following mathematical societies will be members of SEAMS:
- Cambodian Mathematical Society
Honkong Mathematical Society
Indonesian Mathematical Society
Malaysian Mathematical Sciences Society (Persatuan Sains Matematik Malaysia)
Mathematical Society of The Philippines
Singapore Mathematical Society
Mathematical Association of Thailand
Vietnam Mathematical Society
2. Affiliate Membership
To facilitate jointly-sponsored activities and jointly pursuing the objectives of SEAMS, national mathematical societies outside the Southeast Asian region can join SEAMS as affiliate member. Affiliate membership of such societies in SEAMS is approved by the SEAMS Council.
Affiliate members can participate in meetings and activities of SEAMS but shall have no voting rights. They have the right to submit proposals for joint activities with SEAMS to the SEAMS Council. The SEAMS Council shall keep affiliate members informed of all SEAMS activities.
ARTICLE X : DUES AND PRIVILEGES OF MEMBERS
No dues will be collected from member societies.
ARTICLE XI : BIENNIAL MEETING AND EXTRAORDINARY GENERAL MEETING
(a) The Biennial Meeting shall be held once every two years. The first Biennial Meeting shall be held in 1972.
(b) The quorum for the Biennial Meeting shall be three quarters of membership of the Council members. .
(c) Notices and agenda of the Biennial Meeting shall be sent eight weeks in advance.
(d) Resolution of any Meeting, including amendments of the Constitution or dissolution of the Society, can be adopted by a simple majority of those present. The President shall normally preside as Chairman of all General Meetings and Extraordinary General Meetings and shall have a casting vote. If at any meeting the President is not present within fifteen minutes after the time appointed for holding the meeting, the Vice-President shall preside as Chairman. In the absence of both the President and the Vice-President, the members present shall elect some member present to be the Chairman of the meeting. The Chairman shall have a casting vote.
ARTICLE XII : FINANCE
(a) Individual mathematical societies of SEAMS (ARTICLE IX) should set aside an account for SEAMS activities in that country. Funds may be raised through donations or charging of fees for SEAMS activities.
(b) Funds of the Society shall only be used to meet the regular expenses of the Society and the undertake the affairs as stipulated in the "Objects" of the Society.
ARTICLE XIII : LIABILITY
In case the Society is involved in any debt or liability, it shall be the responsibility of all the Council members and the Executive Committee of that current term.
ARTICLE XIV : AMENDMENTS TO THE CONSTITUTION
(a) The Constitution of the Society may only be amended by a resolution passed by at least 2/3 of the members present at a Biennial Meeting.
(b) No such resolution shall have effect unless notice of proposal for such amendment shall have been given in the notice calling the Biennial Meeting. Such notice shall be given to members at least 4 weeks before the holding of such Biennial Meeting.
ARTICLE XV : DISSOLUTION OF THE SOCIETY
(a) The Society shall be dissolved by resolution passed by ¾ of the members present at a Biennial Meeting provided that no such resolution shall have effect unless notice of proposal for dissolution shall have been given in the notice calling the Biennial Meeting or Extraordinary General Meeting. Such notice shall be given to members at least 4 weeks before the holding of such Biennial Meeting.
(b) Should it be necessary to dissolve the Society any fund or property it possesses shall be made over to any society having similar objects or, failing that, shall be applied to some charitable purposes determined by the Executive Committee.